Tutorial / Cram Notes
Live events in Microsoft Teams allow organizations to broadcast video and meeting content to large online audiences. To effectively create and manage live events, IT professionals, especially those preparing for the MS-700 Managing Microsoft Teams exam, need to understand live events policies. These policies determine who can create and manage live events, what features are available, and how events are experienced by attendees.
Understanding Live Events Policies
Live events policies in Teams control various settings:
- Who Can Create Live Events: Determines which users in your organization can create live events.
- Recording Settings: Defines if live events can be recorded and how long the recordings are retained.
- Transcription: Manages whether live event transcriptions are turned on or off.
- Attendee Engagement Report: Specifies if the report is generated following an event.
- Maximum Event Duration: Sets the maximum length for a live event.
- External Access: Controls if people outside the organization can join live events as presenters or producers.
Creating a Live Event Policy
- In the Teams admin center, navigate to
Meetings>Live events policies. - Select
New policy. - Customize your policy settings.
- Click
Saveto create the policy.
Assigning a Live Event Policy
- In the Teams admin center, go to
UsersorGroups. - Select the user or group to which you want to assign the policy.
- On the policy tab, select the desired
Live events policyfrom the dropdown. - Save the changes.
Example Live Events Policy Configuration
Let’s create a sample scenario for clarity:
Imagine an organization wants to set up a policy for their marketing team to create live events with the ability for external attendees to join, but they want to restrict the recording feature and not allow attendees to download content after the event.
| Setting | Value |
|---|---|
| Allow scheduling | On |
| Who can join scheduled live events | Everyone |
| Recording available to producers and presenters | Off |
| Attendance report | On |
| Maximum event duration | 4 hours |
| Who can view event content | People in my company |
Given this configuration, only members of the marketing team would be able to schedule live events. These events could be attended by anyone (including external guests), but without the option to record the event. Organizers can access the attendance reports post-event, and events could last up to 4 hours.
Managing Live Events Policies in Bulk or via PowerShell
For large organizations, managing policies one by one isn’t efficient. Instead, PowerShell can be used to manage live events policies in bulk:
<!– PowerShell commands –>
# Connect to Skype for Business PowerShell (Teams uses the Skype for Business PowerShell module for these cmdlets)
$credential = Get-Credential
Import-Module SkypeOnlineConnector
$sfbSession = New-CsOnlineSession -Credential $credential
Import-PSSession $sfbSession -AllowClobber
# Create a new live event policy
New-CsTeamsMeetingBroadcastPolicy -Identity “MarketingLiveEventPolicy” -Description “Policy for Marketing Team Live Events” -AllowAnonymousUsersToStartMeeting $true -AllowAnonymousUsersToWatchMeeting $true -AllowBroadcastScheduling $true -AllowRecording $false
# Assign policy to multiple users
$users = “user1@example.com”, “user2@example.com”, “user3@example.com”
foreach ($user in $users) {
Grant-CsTeamsMeetingBroadcastPolicy -Identity $user -PolicyName “MarketingLiveEventPolicy”
}
# Disconnect the session
Remove-PSSession $sfbSession
Conclusion
Effective live events management is a critical skill set for anyone preparing for the MS-700 exam. Familiarity with the creation and assignment of live events policies ensures that the events are conducted according to organizational needs and requirements. System administrators can leverage the policy settings to control the scale, engagement, and security of the live events while providing flexibility where needed. Employing the use of PowerShell for bulk operations can save time and ensure consistency across large numbers of users or groups.
Practice Test with Explanation
(True/False) In Microsoft Teams, a live event policy can be applied to a single user or a group of users.
- Answer: True
Live event policies in Microsoft Teams can be assigned to individual users or to a group of users, allowing for custom configurations based on the needs of different parts of an organization.
(Single Select) Who can create live events in Microsoft Teams if the live event policy setting “Who can create live events” is set to “Everyone”?
- A) Only IT administrators.
- B) Only members of a specific team.
- C) All users in the organization.
- D) External guests.
Answer: C) All users in the organization.
When the live event policy is set to “Everyone,” all users in the organization are permitted to create live events in Microsoft Teams.
(True/False) The scheduling of private live events can be restricted by adjusting the live events policies in Microsoft Teams.
- Answer: True
The live events policies in Teams allow administrators to control whether users can schedule private events, public events, or both.
(Multiple Select) Which of the following options can be managed through live events policies in Microsoft Teams?
- A) The ability to record events.
- B) The maximum number of attendees.
- C) The event duration.
- D) The license requirements for attendees.
Answer: A) The ability to record events, B) The maximum number of attendees.
Live events policies allow administrators to manage features like recording capabilities and attendee limits but not event duration or license requirements for attendees.
(True/False) In Microsoft Teams, live event policies are used to govern the behavior of chat within a live event.
- Answer: True
The live event policies in Microsoft Teams include settings that can enable or disable the chat feature during a live event.
(Single Select) How can you apply a live event policy to a user in Microsoft Teams?
- A) By creating a new team.
- B) By modifying the user’s settings in the Microsoft Teams admin center.
- C) By installing a third-party add-on.
- D) Live event policies cannot be applied to users.
Answer: B) By modifying the user’s settings in the Microsoft Teams admin center.
Administrators can apply live event policies to users through the Microsoft Teams admin center by modifying the policies assigned to the user.
(Multiple Select) What can live events policies control in Microsoft Teams?
- A) Who can join a live event.
- B) The ability to use captions and subtitles.
- C) Choice of backgrounds for presenters.
- D) Who can bypass the lobby.
Answer: A) Who can join a live event, B) The ability to use captions and subtitles, D) Who can bypass the lobby.
Live events policies can control aspects such as who can join a live event, the use of captions and subtitles, and lobby bypass settings. Choice of presenter backgrounds is not controlled by live event policies.
(True/False) Once a live events policy is created in Microsoft Teams, it cannot be edited.
- Answer: False
Live events policies in Microsoft Teams can be edited after they are created to adjust the settings as needed.
(Single Select) Who, by default, can join a live event in Microsoft Teams if the live event policy allows “Everyone”?
- A) Only people in your organization.
- B) Only specific people or groups.
- C) Anyone who has the link to the event.
- D) Only people with a Teams license.
Answer: C) Anyone who has the link to the event.
If the live event policy is configured to allow “Everyone” to join, then anyone who has the link, including external guests, can join the live event.
(True/False) Live events policies in Microsoft Teams can enforce real-time captioning and translation.
- Answer: True
Live events policies in Microsoft Teams can be configured to enable or disable features such as real-time captioning and language translation for the attendees.
(Single Select) In Microsoft Teams, which role has the permission to manage and assign live events policies?
- A) Teams Owner
- B) Teams Member
- C) Global Administrator or Teams Service Administrator
- D) Guest User
Answer: C) Global Administrator or Teams Service Administrator
The Global Administrator or Teams Service Administrator has the permissions necessary to manage and assign live events policies within Microsoft Teams.
(Single Select) Which setting in a live events policy determines whether attendees can join anonymously?
- A) Who can present.
- B) Who can join anonymously.
- C) Who can create live events.
- D) Recording settings.
Answer: B) Who can join anonymously.
The setting “Who can join anonymously” within a live events policy specifically governs the ability for attendees to join live events without signing in.
Interview Questions
What are Teams live events policies?
Teams live events policies allow you to control who in your organization is allowed to create and join live events.
How many policies can you have for live events in Teams?
You can create up to 100 policies for live events in Teams.
How do you create a live events policy in Teams?
To create a live events policy in Teams, you can use the Teams admin center or PowerShell.
What are some of the settings you can configure in a live events policy?
You can configure settings such as who can create live events, who can produce and present live events, who can join as a presenter, and who can join as an attendee.
How do you assign a live events policy to a user in Teams?
You can assign a live events policy to a user in Teams by using the Teams admin center or PowerShell.
What happens when a user tries to create a live event and they don’t have the necessary permissions?
If a user tries to create a live event and they don’t have the necessary permissions, they will receive an error message.
Can you customize the error message that a user sees when they don’t have permission to create a live event?
Yes, you can customize the error message that a user sees when they don’t have permission to create a live event.
What is the default policy for live events in Teams?
The default policy for live events in Teams is called “Global (Org-wide default)”.
How do you edit the default policy for live events in Teams?
To edit the default policy for live events in Teams, you can use the Teams admin center or PowerShell.
Can you assign a policy to a group of users in Teams?
Yes, you can assign a policy to a group of users in Teams using Azure Active Directory (Azure AD) group-based licensing.
Creating live events policies in Microsoft Teams can be quite daunting initially. Any tips?
Can anyone explain the difference between live events and regular meetings in Teams?
How do you ensure security for live events?
Great blog post, very insightful.
Can I customize the attendee experience in live events?
Appreciate the detailed explanation on policies.
How do you troubleshoot issues with live events not starting?
What are some common challenges when managing live events policies?