Tutorial / Cram Notes

The Microsoft Teams admin center enables administrators to manage various aspects of the Teams environment within an organization. One important administrative task might involve exporting a list of teams for record-keeping, auditing, or reporting purposes. This operation can help with tracking the Teams’ usage, membership, and settings.

The process to export a Teams list is relatively straightforward. Here’s how you can do it:

  1. Access the Microsoft Teams admin center:

    To start, you must log in to the admin center. This can be done by navigating to the official URL for the Microsoft Teams admin center (admin.teams.microsoft.com) and then signing in using your admin credentials. It is important to ensure that you have the necessary permissions to access this information.

  2. Navigate to the Teams section:

    Once logged in, you should locate the ‘Teams’ section in the left navigation menu. Click on ‘Manage teams’ to view all the teams in your organization.

  3. Export the list of Teams:

    At the top of the ‘Manage teams’ page, you will typically find an ‘Export’ button. By clicking on this, you can export the list of teams to a CSV file. The data in this CSV file is often comprehensive and will include details like the team’s name, description, owners, members, and privacy settings.

The exported CSV file might consist of the following columns for clarity and comparison purposes:

Team Name Description Owner(s) Member Count Privacy Type Created Date
Team A Marketing Group John Doe; Jane S. 25 Private YYYY-MM-DD
Team B HR Announcements Michael R. 10 Public YYYY-MM-DD

Example of Export Actions in Command Line Interface:

For those preparing for the MS-700: Managing Microsoft Teams exam, understanding PowerShell’s role in managing Teams is also essential. Using the Microsoft Teams PowerShell module, administrators can accomplish similar export tasks through scripting, which is helpful for automation or complex filtering tasks. Here’s an example command that you might use:

Get-Team | Export-Csv -Path “C:\TeamsList.csv” -NoTypeInformation

This PowerShell command retrieves a list of all teams and exports the details to a CSV file located at C:\TeamsList.csv.

Uses and Further Analysis:

Exporting the list allows administrators to perform various analyses based on the resultant data. For instance, the membership count and privacy columns can be used to determine the reach and openness of each team. Similarly, the created date column can indicate the growth and expansion of Microsoft Teams within the organization over time.

It’s crucial for exam candidates to understand the implications of exporting such data in relation to compliance with data protection regulations such as GDPR. They must be familiar with the appropriate handling and security practices when managing sensitive organizational data.

In summary, exporting a Teams list from the Teams admin center is a simple but valuable tool for administrators. It provides a snapshot of the Teams environment, which can be used for a variety of administrative and planning purposes. For MS-700 candidates, being proficient in both the GUI and PowerShell approaches is foundational for effective Microsoft Teams management.

Practice Test with Explanation

True or False: The Teams admin center provides an option to export a list of all Teams in an organization to a CSV file.

  • True)

True

The Teams admin center allows admins to export a list of teams in an organization directly to a CSV file for analysis or record-keeping purposes.

The export of the Teams list from the Teams admin center includes which of the following pieces of information? (Select all that apply)

  • A. Team owner names
  • B. Team member count
  • C. Number of active channels
  • D. Privacy setting (Public/Private)

A, B, D

The exported CSV file includes details such as the team owner names, team member count, and privacy setting. It typically does not include the number of active channels.

True or False: You must have Global Administrator or Teams Service Administrator permissions to export a Teams list from the Admin Center.

  • True)

True

To export a Teams list, you need to have permissions that are typically associated with the roles of a Global Administrator or Teams Service Administrator.

Which of the following methods can be used to export a list of Teams from the Teams admin center?

  • A. PowerShell
  • B. Teams client
  • C. Admin center UI
  • D. Azure Portal

A, C

Teams can be exported using Teams PowerShell commands or through the Teams admin center UI. The Teams client and Azure Portal do not have this functionality.

True or False: After exporting the Teams list from the Teams admin center, the CSV file can be accessed from the Downloads section in the admin center.

  • False)

False

The CSV file does not remain in the admin center but is downloaded directly to the local storage of the computer used to perform the export.

The exported CSV file from the Teams admin center can be used to perform which of the following tasks?

  • A. Automate the creation of new Teams
  • B. Analyze the overall usage
  • C. Backup Teams settings
  • D. Mass delete Teams

B

The exported CSV file is typically used for analysis purposes regarding the overall usage and organization of Teams. It is not suitable for backing up settings, automating the creation of new Teams, or deleting Teams en masse.

True or False: The Teams list export includes the date on which each Team was created.

  • True)

True

The creation date of each Team is one of the attributes included in the export, which can be used to track and analyze the adoption rate and growth of Teams usage within an organization.

To export the list of Teams, which of the following tabs must you first navigate to within the Teams admin center?

  • A. Users
  • B. Analytics & reports
  • C. Teams
  • D. Meetings

C

To export the list of Teams, you must first navigate to the “Teams” tab within the Teams admin center, and from there, you have the option to export the list.

True or False: You can filter the Teams list by time range before performing an export from the Teams admin center.

  • False)

False

The filter options in the Teams admin center do not allow you to filter teams by creation date or time range directly. However, once exported, such analysis can be performed using the data in the CSV file.

What information is NOT included when exporting a Teams list from the Teams admin center?

  • A. The last activity date of the Teams
  • B. Third-party app usage within each Team
  • C. Names of channels within each Team
  • D. Team ID

B, C

The export generally includes the last activity date and Team ID but does not provide data on third-party app usage or the names of channels within each Team.

True or False: The exported Teams list from the Teams admin center can include Guest users count.

  • True)

True

The CSV export includes a column for Guest users, which indicates how many guests are part of each team.

Which file format is used when exporting the Teams list from the Microsoft Teams admin center?

  • A. XML
  • B. JSON
  • C. CSV
  • D. XLSX

C

When exporting the Teams list from the admin center, the information is provided in a CSV (Comma Separated Values) file format, which is compatible with spreadsheet applications like Microsoft Excel.

Interview Questions

What is the Teams admin center, and how can it be accessed?

The Teams admin center is a central hub for managing Microsoft Teams, and it can be accessed through the Microsoft 365 admin center.

What is the “Manage teams” section of the Teams admin center, and what does it allow you to do?

The “Manage teams” section of the Teams admin center allows you to view and manage all the teams in your organization, including their owners, members, and settings.

How can you filter the Teams list in the Teams admin center to find specific teams?

You can filter the Teams list in the Teams admin center by using the search bar or by clicking on the “Filter” button and selecting specific criteria, such as team name or owner.

How can you create a new team in the Teams admin center?

To create a new team in the Teams admin center, click on the “Add team” button and follow the prompts to configure the team settings and add members.

How can you modify the settings for an existing team in the Teams admin center?

To modify the settings for an existing team in the Teams admin center, click on the team name in the Teams list and select “Settings” from the drop-down menu.

How can you delete a team in the Teams admin center?

To delete a team in the Teams admin center, click on the team name in the Teams list and select “Delete” from the drop-down menu.

How can you manage team owners and members in the Teams admin center?

You can manage team owners and members in the Teams admin center by clicking on the team name in the Teams list and selecting “Members” or “Owners” from the drop-down menu.

What is the “Team usage” report in the Teams admin center, and how can it be accessed?

The “Team usage” report in the Teams admin center provides information on how often teams are being used, and it can be accessed by clicking on the “Reports” section of the Teams admin center.

How can you view the activity for a specific team in the Teams admin center?

To view the activity for a specific team in the Teams admin center, click on the team name in the Teams list and select “Activity” from the drop-down menu.

How can you manage the settings for a specific channel in a team using the Teams admin center?

To manage the settings for a specific channel in a team using the Teams admin center, click on the team name in the Teams list, select the “Channels” tab, and click on the specific channel to modify its settings.

What is the “Archive team” feature in the Teams admin center, and how does it work?

The “Archive team” feature in the Teams admin center allows you to archive a team to prevent further activity without deleting it. Archived teams can be reactivated later if needed.

How can you use the Teams admin center to manage external access to teams?

You can use the Teams admin center to manage external access to teams by modifying the external access settings for each team, as well as by configuring external access policies for your organization.

What is the “Teams templates” feature in the Teams admin center, and how can it be used?

The “Teams templates” feature in the Teams admin center allows you to create and manage custom templates for teams, which can be used to streamline the process of creating new teams with specific settings and configurations.

How can you use the Teams admin center to manage compliance and data retention policies for teams?

You can use the Teams admin center to manage compliance and data retention policies

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Pauline White
9 months ago

Great blog post! Extremely helpful for understanding the process of exporting Teams lists from the admin center.

Gabriella Knarvik
1 year ago

Can anyone explain what permissions are required to export Teams lists from the admin center?

Rahul Babu
1 year ago

Does the exported list include all channels within each team?

Dolores Gallego
7 months ago

Appreciate the detailed guide on exporting Teams lists!

Pamela Walker
1 year ago

Is it possible to schedule the export of Teams lists automatically using PowerShell?

Adrián González

Thanks for this post, it helped me a lot!

Nooa Aro
1 year ago

Can I filter the exported list by specific team types, like Class Teams or PLC Teams?

Villads Kristensen
1 year ago

The instructions are quite clear and concise. Thank you!

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