Tutorial / Cram Notes
Meeting settings in Microsoft Teams allow administrators to control various aspects of the Teams experience, ensuring that meetings are conducted in accordance with the organization’s policies and preferences. For those preparing for the MS-700 Managing Microsoft Teams exam, understanding how to configure meeting settings is crucial. Here we will discuss the key meeting settings you can configure in Microsoft Teams and provide guidance on implementing them.
Configuring Meeting Policies
Meeting policies in Microsoft Teams define what users can do in meetings, including controlling features such as meeting creation, scheduling, and participation options.
Accessing Meeting Policies
To configure meeting policies, follow these steps:
- Open the Microsoft Teams admin center.
- In the left navigation, go to Meetings > Meeting policies.
- Select the policy you want to edit, or create a new policy.
Policy Settings Examples
| Setting | Description | Options |
|---|---|---|
| Allow Meet Now | Enables users to start instant meetings | Enabled/Disabled |
| Allow Scheduling Private Meeting | Lets users schedule private meetings | Enabled/Disabled |
| Allow Channel Meeting Scheduling | Enables scheduling of meetings in channel | Enabled/Disabled |
| Allow Participants to Join Anytime | Determines if participants can join meetings before the organizer arrives | Enabled/Disabled |
| Screen Sharing Mode | Controls what participants can share during a meeting | Entire screen, Single application |
| Allow Recording | Permits recording of meetings | Enabled/Disabled |
Customizing Meeting Options
Prior to or during a meeting, organizers can adjust meeting options to further control the participant experience.
Steps to Configure Meeting Options
- Schedule a meeting in Teams as you usually would.
- After the meeting is scheduled, select “Meeting Options”.
- A web page will open where you can make various adjustments.
Example Meeting Options
| Option | Description |
|---|---|
| Who can bypass the lobby? | Determines who is admitted directly into the meeting |
| Announce when callers join or leave | Turns notification sounds on or off for participants joining or leaving |
| Who can present? | Specifies who has presenting capabilities |
| Allow Meet Now in channels | Lets users start instant meetings within channels |
Live Events Settings
Live events are a special type of meeting in Teams, geared towards broadcasting video and meeting content to large online audiences. To manage live events policies:
- Go to the Microsoft Teams admin center.
- Navigate to Meetings > Live events policies.
- Select a policy to edit or create a new one.
Live Events Policies Configuration
| Setting | Description | Options |
|---|---|---|
| Who Can Join | Defines if events are open to everyone or restricted | Everyone, Specific groups |
| Recording Available | Determines if the event can be recorded | Enabled/Disabled |
| Transcription | Enables live captions and transcription for the events | Enabled/Disabled |
Compliance Recording
Organizations in regulated industries may need to enable or disable compliance recording for their Teams meetings.
Enabling Compliance Recording
- Compliance recording is not configurable through the Teams admin center. It requires collaboration with Teams-certified compliance recording partners and is typically enabled through PowerShell or via the partner’s application interface.
- Once set up, the compliance policies can determine whether recording is mandatory for all calls, if certain users are exempt, and how the recordings are stored and accessed.
Conclusion
Successfully managing Microsoft Teams includes configuring meeting settings to suit your organization’s needs and to ensure regulatory compliance. Understanding these settings is key for the MS-700 exam and involves familiarity with the Teams admin center, PowerShell commands for advanced configurations, and the integration of third-party services for compliance. By mastering these configurations, you can control and enhance the meeting experience for all users within your organization.
Practice Test with Explanation
True or False: In Microsoft Teams, every user can manage meeting policies.
- (A) True
- (B) False
Answer: (B) False
Explanation: Meeting policies in Microsoft Teams are managed by administrators. They control what users can do in Teams meetings, such as screen sharing and recording.
In Microsoft Teams, which of the following can be configured in meeting settings?
- (A) Who can bypass the lobby
- (B) Who can present in meetings
- (C) Meeting recording expiration time
- (D) All of the above
Answer: (D) All of the above
Explanation: Administrators can configure all these options in the meeting settings to control who can bypass the lobby, who can present, and how long meeting recordings are available.
True or False: Meeting settings in Teams are configured on a per-user basis.
- (A) True
- (B) False
Answer: (B) False
Explanation: Meeting settings in Teams can be applied at the user, group, or organization-wide level through meeting policies, not just on a per-user basis.
Which of the following is NOT a setting that can be configured for Microsoft Teams meetings?
- (A) Automatic translation of meeting chats
- (B) Allow Meet Now in private meetings
- (C) Automatically admit people
- (D) Allow cloud recording
Answer: (A) Automatic translation of meeting chats
Explanation: As of the knowledge cutoff date, Microsoft Teams does not offer an automatic translation feature for meeting chats in the meeting settings.
How can you restrict external participants from recording a Microsoft Teams meeting?
- (A) Disabling recording for external participants in the meeting settings
- (B) Asking them not to record
- (C) It’s not possible to restrict external participants from recording
- (D) Removing the recording button for all participants
Answer: (A) Disabling recording for external participants in the meeting settings
Explanation: Administrators have the option to restrict external users from recording meetings by adjusting meeting policies applied to those users.
True or False: Live captions are enabled by default for all Teams meetings.
- (A) True
- (B) False
Answer: (B) False
Explanation: Live captions are not enabled by default for all Teams meetings. They must be enabled either by the user during the meeting or by an admin within meeting policies.
Which role has the ability to change meeting options during a Microsoft Teams meeting?
- (A) Attendee
- (B) Guest
- (C) Presenter
- (D) Organizer
Answer: (D) Organizer
Explanation: The meeting organizer has the ability to change meeting options during a Teams meeting, unlike attendees, guests, and presenters who have limited control.
True or False: You can configure Microsoft Teams to automatically provide a dial-in phone number for meetings.
- (A) True
- (B) False
Answer: (A) True
Explanation: In Teams meeting settings, administrators can enable Audio Conferencing, which provides a dial-in phone number for participants to join meetings.
Which of the following can be set by an administrator to determine who gets into a Teams meeting directly and who has to wait in the lobby?
- (A) Meeting duration
- (B) Meeting admission policy
- (C) Video resolution
- (D) Audio quality
Answer: (B) Meeting admission policy
Explanation: The meeting admission policy can be configured by an admin to control who enters the meeting directly and who waits in the lobby until admitted by the organizer or a presenter.
In Microsoft Teams, what happens if the “Allow cloud recording” setting is turned off?
- (A) The meeting will not be recorded.
- (B) Meetings can only be recorded locally.
- (C) Recordings will be stored in a local server.
- (D) Users will need to get special permission to record meetings.
Answer: (A) The meeting will not be recorded.
Explanation: If the “Allow cloud recording” setting is off, users will not be able to record meetings on the cloud. There is no option for local recording in Teams; recording is only available through the cloud.
True or False: Microsoft Teams allows users to configure meeting settings to limit participation to only users within the organization.
- (A) True
- (B) False
Answer: (A) True
Explanation: Meeting organizers can use meeting options to limit meeting invitations to only users within their organization, which helps in maintaining control over attendance.
Who can enable live event policies in Microsoft Teams?
- (A) Any team member
- (B) Team owners
- (C) Team guests
- (D) Microsoft Teams Admins
Answer: (D) Microsoft Teams Admins
Explanation: Live event policies in Microsoft Teams are configured by Microsoft Teams Admins to manage who can create and manage live events within the organization.
Interview Questions
What are meeting policies in Microsoft Teams?
Meeting policies are a set of rules that define the capabilities and settings for online meetings in Microsoft Teams.
How can you view and manage meeting policies in Teams?
You can view and manage meeting policies in the Teams Admin Center or by using PowerShell.
What is the difference between global and custom meeting policies?
Global meeting policies apply to everyone in the organization, while custom meeting policies can be created for specific users or groups of users.
What are the available settings for meeting policies in Teams?
The available settings for meeting policies include options for audio and video conferencing, screen sharing, recording, lobby behavior, and more.
How can you configure lobby settings for Teams meetings?
You can configure lobby settings to control who can bypass the lobby and who needs to wait for someone to admit them to the meeting.
What is the purpose of the “Allow scheduling private meetings” setting in meeting policies?
This setting allows users to schedule private meetings that are not listed on the Teams calendar.
How can you configure the default duration for meetings in Teams?
You can configure the default duration for meetings in Teams by changing the “Default duration for a new meeting” setting in meeting policies.
What is the purpose of the “Allow Meet Now in private meetings” setting in meeting policies?
This setting allows users to start ad-hoc meetings without a scheduled meeting invitation.
How can you configure the default join experience for meetings in Teams?
You can configure the default join experience for meetings in Teams by changing the “Enable the new meeting experience for the web” setting in meeting policies.
What is the “Coordinated Meetings” feature in Teams?
The Coordinated Meetings feature allows users to join Skype for Business and Teams meetings together, even if they are in different organizations.
How can you configure recording settings for Teams meetings?
You can configure recording settings to control who can record meetings and where the recordings are saved.
How can you configure the default background effect for Teams meetings?
You can configure the default background effect by changing the “Background effect” setting in meeting policies.
What is the purpose of the “Allow scheduling for private meeting sessions” setting in meeting policies?
This setting allows users to schedule private meeting sessions for specific attendees.
How can you configure the default audio conferencing settings for Teams meetings?
You can configure the default audio conferencing settings by changing the “Audio conferencing” setting in meeting policies.
What is the “Breakout Rooms” feature in Teams?
The Breakout Rooms feature allows meeting organizers to create small group discussions within a larger meeting.
I’ve been having trouble configuring the meeting policies for specific departments. How do you recommend setting restrictions without affecting the entire organization?
How do I enable lobby settings so only a specific group of users can bypass it?
Is there any way to prevent external users from starting recordings in meetings?
Great post! Helped me a lot with my exam prep!
Is there a way to enforce that all meetings must have a lobby?
Thanks for the great information!
Can someone clarify how the Live Event settings differ from regular meeting settings?
What’s the best way to test new policies before applying them more broadly?