Tutorial / Cram Notes
App permission policies in Microsoft Teams are designed to control what apps are available to Teams users within an organization. These policies help IT administrators ensure that the usage of apps complies with company standards and security policies. When managing Teams as part of the MS-700 exam objectives, understanding how to create and manage app permission policies is crucial.
Creating App Permission Policies
To create an app permission policy:
- Go to the Microsoft Teams admin center.
- In the left navigation, go to Teams apps > Permission policies.
- Click Add to create a new policy.
- Enter a name and description for the policy.
- Under app permissions, you can choose to:
- Allow all apps.
- Allow specific apps and block all others.
- Block specific apps and allow all others.
- If you’re allowing or blocking specific apps, select the apps from the list.
- Once you’re done configuring the settings, click Save.
Managing App Permission Policies
Once a policy is created, it can be assigned to users either individually or at scale through batch assignment.
To manage user assignment of the policy:
- Go back to the main page of the Teams admin center.
- In the left navigation, go to Users.
- Select the user or users to whom you want to assign the policy.
- Click Edit settings, and then under App permission policy, select the policy you want to assign.
- Click Apply.
Example
Let’s say a company wants to restrict the usage of third-party apps but allow all Microsoft apps. A policy called “Microsoft Apps Only” can be created.
| Policy Settings | Configuration |
|---|---|
| Allow all apps | No |
| Allow specific apps | Yes (Selected from list of Microsoft apps) |
| Block specific apps | Yes (Selected from list of third-party apps) |
Advanced Configurations
The Teams admin center allows for more granular control where admins can set up policies to allow or block apps based on the certification status, such as publisher attestation or whether the app is from Microsoft.
Furthermore, policies can be assigned not just to individual users but can also be applied to groups or even the entire organization by adjusting the global (Org-wide default) policy.
Monitoring and Compliance
After app permission policies are in place, it’s important for administrators to monitor usage and ensure compliance with the organization’s app policies. Administrators should:
- Regularly review the availability of new apps in Teams.
- Check for updates or changes to the policies of existing apps.
- Audit user compliance with app permission policies.
Adjusting Policies as Necessary
As the needs of the organization evolve, it may become necessary to adjust app permission policies. Administrators can return to the Teams admin center to make changes to policies or to create new policies that better meet the changing needs and policy directions of the organization.
In summary, creating and managing app permission policies are essential tasks for Teams administrators preparing for the MS-700 exam. These policies help maintain security and compliance in the digital workspace. By careful creation, assignment, and ongoing management of these policies, administrators can ensure that only approved apps are utilized within Microsoft Teams, safeguarding both data and productivity.
Practice Test with Explanation
True or False: App permission policies in Microsoft Teams can be assigned to both users and groups.
- True
App permission policies in Microsoft Teams can be assigned to individual users or groups of users, tailoring the app experience for different roles within the organization.
True or False: Once created, app permission policies can’t be edited.
- False
App permission policies can be edited after they are created. Administrators can adjust the policy settings as needed.
Which of the following can you control with app permission policies in Microsoft Teams? (Select all that apply)
- A. Third-party app availability
- B. Microsoft app availability
- C. Private channel creation
- D. Custom app availability
Correct Answer: A, B, D
App permission policies allow control over the availability of third-party apps, Microsoft apps, and custom-developed apps. Private channel creation is controlled through Teams policies, not app permission policies.
True or False: App setup policies and app permission policies are the same in Microsoft Teams.
- False
App setup policies are different from app permission policies. App setup policies determine which apps are pinned to the Teams app bar, while app permission policies govern the availability of apps for users.
Which policy will a user follow if no custom app permission policy has been assigned to them?
- A. The user will not be able to access any apps
- B. The user will follow the Org-wide default policy
- C. The user will be able to access third-party apps only
- D. No apps will be available until a policy is assigned
Correct Answer: B
If no custom app permission policy is assigned to a user, they will follow the Org-wide default policy that applies to all users in the organization by default.
True or False: Custom app permission policies override the global Org-wide default policy.
- True
Custom app permission policies, when assigned to users, take precedence over the global Org-wide default policy. This allows for more granular control over what apps users can access.
How are app permission policies prioritized if a user is a member of multiple groups with different app permission policies assigned?
- A. Alphabetical order of the policy names
- B. Most permissive policy is applied
- C. Priority level set by the admin
- D. Most restrictive policy is applied
Correct Answer: C
When a user is a member of multiple groups with different app permission policies, the admin sets the priority level, determining which policy takes effect for the user.
True or False: It is possible to block all third-party apps using a custom app permission policy.
- True
Administrators can create a custom app permission policy that blocks all third-party apps, thereby restricting users assigned to that policy from using those apps within Microsoft Teams.
Which administrative role is necessary to manage app permission policies in Microsoft Teams?
- A. Teams Communications Support Specialist
- B. Teams Service Administrator
- C. Teams Communications Support Engineer
- D. All of the above
Correct Answer: D
All the given roles – Teams Communications Support Specialist, Teams Service Administrator, and Teams Communications Support Engineer – have the necessary permissions to manage app permission policies in Microsoft Teams.
True or False: You can use PowerShell to manage app permission policies in Microsoft Teams.
- True
In addition to the Teams admin center, administrators can use PowerShell to manage app permission policies, providing a script-based option for automation and bulk actions.
What impact does an app permission policy have on already installed apps for a user?
- A. Installed apps will be immediately removed if blocked by the new policy
- B. Installed apps will remain but will be unusable if blocked by the new policy
- C. No impact, as the policy only affects new app installations
- D. Users will be prompted to uninstall apps manually if they are blocked by the new policy
Correct Answer: B
If an app is installed and a new app permission policy blocks it, the app will remain installed but become unusable for the user. The app will not function for the user if the policy does not allow its use.
When assigning a custom app permission policy to users, what is the maximum number of users that can be assigned at one time via the Teams admin center?
- A. 20
- B. 50
- C. 100
- D. No limit
Correct Answer: A
When using the Teams admin center to assign custom app permission policies to users, you can only select a maximum of 20 users at one time for policy assignment.
Interview Questions
What are app permission policies in Microsoft Teams?
App permission policies allow administrators to control what apps are allowed to access and perform actions within Microsoft Teams.
What is the purpose of app permission policies?
App permission policies help organizations protect their data and ensure that only authorized apps can access and interact with their Teams data.
How can an administrator create an app permission policy in Teams?
An administrator can create an app permission policy in Teams by using the Teams Admin Center or PowerShell.
What settings can be configured in an app permission policy in Teams?
An app permission policy can be configured to allow or block specific apps, set default app permission levels, and grant or restrict access to specific Teams features.
How can an administrator assign an app permission policy to a user or group in Teams?
An administrator can assign an app permission policy to a user or group in Teams by using the Teams Admin Center or PowerShell.
What happens when an app permission policy is assigned to a user or group in Teams?
When an app permission policy is assigned to a user or group in Teams, it governs which apps are allowed to access the user’s data and what actions they can perform within Teams.
How can an administrator view the app permission policies that are currently in place in Teams?
An administrator can view the app permission policies that are currently in place in Teams by using the Teams Admin Center.
Can an app permission policy be customized for a specific user in Teams?
Yes, an app permission policy can be customized for a specific user in Teams by assigning a policy that is specific to that user.
Can app permission policies be applied to specific Teams or channels in Teams?
No, app permission policies cannot be applied to specific Teams or channels in Teams. They only apply to the apps that are used within Teams.
What is the process for modifying an existing app permission policy in Teams?
To modify an existing app permission policy in Teams, an administrator can use the Teams Admin Center or PowerShell to make the desired changes to the policy settings.
How can an administrator delete an app permission policy in Teams?
An administrator can delete an app permission policy in Teams by using the Teams Admin Center or PowerShell.
How can an app developer ensure that their app complies with app permission policies in Teams?
App developers should consult the Teams app permission policies documentation to ensure that their app meets the necessary criteria and follows the guidelines set by Microsoft.
How can an end user verify which apps are allowed to access their Teams data?
End users can verify which apps are allowed to access their Teams data by reviewing the app permission policies that have been assigned to them.
Can app permission policies be applied to third-party apps in Teams?
Yes, app permission policies can be applied to third-party apps in Teams, as long as the app complies with the necessary requirements.
Are there any best practices for creating and managing app permission policies in Teams?
Best practices for creating and managing app permission policies in Teams include starting with a default policy, creating custom policies for specific user groups, and regularly reviewing and updating policies to ensure they align with organizational needs and goals.
Great post on managing app permission policies in Microsoft Teams! It will really help me for the MS-700 exam preparation.
Thanks for this comprehensive guide!
I’ve always had trouble with default app permission policies. Any pro tips?
I followed the steps but my customized app permission policy is not being applied. Any suggestions?
How does applying different app permission policies impact user productivity?
Very informative. Appreciate the detailed information on default vs. custom policies.
Not everything is correct here. You might want to revise the section about default app settings.
Can guest users have app permission policies applied to them?